Sample Paper on Directing Projects

Directing Projects

A project is a group of activities put together to achieve a particular outcome within a specific period. Poor directing and management of projects may result into a huge financial losses and time among other resources. Different projects may require different directing strategies. However, there are basic skills needed for an individual or a project director to direct a project successfully. A clear project management procedure will result into success for the entire process. This paper will focus on the process of implementing a project and what is needed to implement projects successfully on time.

To implement a given project successfully on time: an individual or the project director needs to follow the following steps. First, the initiation of the project requires the director and other board members to put down a plan then approve and give a go ahead for the execution process to continue. The commencement phase of the project involves the project director and other stakeholders dividing the project into stages. Once the project is divided into phases and departmental leaders appointed, it is upon the project director to follow up with leaders from various departments to ensure the smooth running of the project over the implementation phases. In addition, the project director should also ensure that the project is running within the budget assigned during the initial stages. Failure may result to project stagnation or huge financial losses.

During the implementation process, monitoring and control is quite essential. The project director must ensure that the tasks from various departments which are being executed as per the schedule. Various tasks are executed during the project window period. It is also essential for the project director to make certain that all the quality standards are met on scheduled time through all project phases. Documentation is also necessary as the project carries on because it helps in keeping track of the project process (Meredith and Mantel, 2012). Proper mechanisms of dealing with risks should clearly stated at initial stages of the project execution. This will enable proper problem solving to maintain the time allocated for the project and ensure the deliverables are of great quality. The project director and other departmental heads checks from time to time and give problem solving ideas in case of any risk accrue. In addition, the project director should keep the entire project team informed throughout the entire project duration. Having a proper mechanism of dealing with risks ensures the smooth running of the project (Andersen, Grude, and Haug, 2009).

Finally, closing the project is the last phase of the project management process and should be  taken with seriousness, similarly to other phases of the project. During the closing of a project, the project director checks if all the tasks were executed according to the budget and time allocated. In this phase of directing, the project director goes through the project documentation and an analysis is carried out to establish if the quality of the deliverables meets the required standards and the projects goals (Carroll, 2012). In case of any deviation from the initial goals, the project director needs to document such to be considered in future projects. When the project is over and every necessary analysis and documentation is ready, the project director presents it to the board and eventually to the project initiators.

 

References

Andersen, E., Grude, K., & Haug, T. (2009). Goal directed project management: Effective techniques and strategies. London: Kogan Page Ltd.

Meredith, J. & Mantel, S. (2012). Project management: A managerial approach. Hoboken, NJ: Wiley.

Carroll, J. (2012). Agile project management in easy steps. Warwickshire, United Kingdom: In Easy Steps.