TO: [Instructor’s name]
FROM: [Student’s Name]
DATE: May 13, 2018
SUBJECT: Improving the Cover Letter
When applying for a job, it is not enough to have the right qualifications or experience. How the applicant frames the cover letter that accompanies the resume is critical in convincing the potential employer that the applicant has the required knowledge and experience to successfully execute the duties and responsibilities stipulated in the job advertisement. Therefore, correctly framing of the cover letter which includes following the laid down guidelines can be the difference between landing your dream job and having your application turned down. This memo will analyze the cover letter with the view of offering suggestions on how to improve and make it effective.
The cover letter follows some the fundamental guidelines of writing an application letter. The inside address appropriately excludes the writer’s address as it is already included in the resume and in the concluding paragraph of the letter. This ensures that the cover letter is not wordy and repetitive. However, the writer rightly includes the address of the receiver including the company’s name. Additionally, the writer uses the courteous title “Mr.” in addressing the receiver in the inside address. The introductory paragraph correctly identifies the job position the writer is applying for and the media where the advertisement for the vacancy was placed. In addition to identifying the writer’s source of information, the introductory paragraph also indicates the applicant’s wish to be considered for the vacancy while also outlying the theme of the rest of the letter. The writer’s academic qualification and experience are also outlined in two separate paragraphs. The first sentence in both the education and employment paragraph begins with specific topic which the writer makes an attempt to expound on in the proceeding sentences. The letter courteously concludes with a well-mannered interview request accompanied by an email address and a reference to the writer’s resume.
Despite these strengths, there are fundamental weaknesses in the letter that may affect the writer’s chances of being considered for the vacancy. In the education paragraph, the writer has given too much details. Information such as academic score should be excluded from a cover letter and only included in the resume if necessary. Additionally, the writer limits his or her chances of landing the job by indicating that only one unit that he or she took is relevant for the job position. This is a self-incrimination move that can severely reduce his chances of being considered for such a technical job that perhaps requires an applicant with a stronger academic background. Based on his or her education background, writer presents himself as a CAD technician and not a CAM technician capable of managing GIS and mapping projects as required by the potential employer.
This over-detailing and self-incrimination is also replicated in the employment paragraph. The writer should exclude details such as the age of those he or she worked with as a janitor and supervising janitor as well as the circumstances behind his or her promotion to head of freight. Some of these details should be confined to the resume. Moreover, the writer fails to link his or her work experience with the duties and responsibilities of the advised positioned. The writer does not also include a phone number that can be used to contact him or her.
In conclusion, the cover letter has various strengths. However, the letter marked by smooth transition between the various paragraphs needs significant improvements in order to increase the writer’s chances of being considered for the position.